Secretary – Charryville Academy

November 30, 2022
50000 / month
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Job Description

Essential Duties and Responsibilities

  • Answer telephone and addresses caller questions and concerns.
  • Transfers calls to proper individual and/or department as needed.
  • Mails student report cards, school brochures, and other necessary forms.
  • Welcomes visitors to the school and provides directions around the building as needed.
  • Types up and contributes to school bulletin or newsletter.
  • Assists in designing and drawing up promotional and informational materials for parents.
  • Maintains records of student absences.
  • Accepts and processes tuition and school lunch payments from parents.
  • Makes bank deposits.
  • Sorts and distributes mail delivered to school office.
  • Contacts parents in the event of student illness or behavioral issues.
  • Maintains student records and files.
  • Uses computer database or filing system to update records as necessary.
  • Manages and updates school calendar.
  • Provides administrative support to principal or other upper level administrator as needed.
  • Takes dictation and transcribes documents.
  • Attends office meetings and takes minutes.

Required KnowledgeSkills and Abilities

  • Interested candidates should possess a Bachelor’s Degree with at least 3 years relevant work experience.
  • Demonstrates strong interpersonal skills.
  • Maintains professional and friendly demeanor.
  • Possesses excellent organizational skills.
  • Is capable of managing time efficiently.
  • Demonstrate ability to multi-task effectively.
  • Works well with a variety of students, administrators, and parents.
  • Exhibits ability to remain polite and calm when dealing with troublesome students or frustrated parents.
  • Possesses basic computer skills and knowledge of word processing programs.
  • Demonstrates ability to think creatively.
  • Demonstrates strong writing and editing abilities.
  • Possesses excellent telephone etiquette.
  • Communicates clearly and effectively.
  • Is capable of handling confidential student records in a responsible fashion.

How to Apply
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the email.

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